Rustburg Athletic Boosters Club GO DEVILS!
RUSTBURG HIGH SCHOOL ATHLETIC BOOSTER CLUB BY-LAWS
Revision date February 2000
Revision review June 2004
Revision date April 2012
ARTICLE I – NAME
The name of this organization is the Rustburg Athletic Boosters Club. Hereafter referred to as the “Boosters Club” or RABC.
ARTICLE II – PURPOSE and Mission Statement
A. Promote athletic and academic excellence in Rustburg High School
Provide funds for athletic needs not funded by the Campbell County School Board.
B. The Rustburg Athletic Boosters Club, the RABC, is composed of parents and other community members/supporters who have an interest in improving and assisting the Rustburg HS athletic programs. The Booster’s primary purpose is fundraising to support athletic programs and promoting school spirit through sports.
ARTICLE III – BASIC POLICIES
This Club shall be non-commercial, non-sectarian, and non-partisan.
The name of the Club shall not be used in any connection with commercial concerns not appropriately related to the objectives of the club.
The Club shall not directly or indirectly participate in any political campaign on behalf of or in opposition to any candidate for public office.
In the event of dissolution of the Club, any funds remaining will pay all outstanding debts. After all debts have been satisfied any remaining funds will be distributed by the Rustburg High Schools Principal, or his designee.
The Club shall not in any way intervene or discuss coaching strategy, tactics or decisions. Coaching matters will be left entirely to the discretion and judgment of coaches, RHS Athletic Director and responsible parties.
All funding requests will be presented to the Board of Directors.
ARTICLE IV – MEMBERSHIP AND DUES
Membership in this Club shall be made available to anyone who subscribes to the objective and basic purpose of the Club without regard to race, color, creed, sex or national origin.
Only members of the Club shall be eligible to vote in the annual meeting or serve in any of its elective or appointive positives.
The general membership shall be responsible to transact the necessary business of the Club. The duties of the membership shall include active participation in a minimum of one designated committee.
Membership dues shall be $5.00 for an individual $10.00 for a family.
ARTIVLE V – OFFICERS AND THEIR ELECTION
The President and all officers will be selected through ballot elections every year at the May meeting. New officers will assume their position beginning in June.
Each officer in this Club shall be an active member in good standing of the Club. However, members of the RHS Coaching staff will not hold any office, in order to prevent conflict of interest.
The officers shall consist of the President, Vice President, Secretary, Treasurer, Director of Membership/Communication.
The Board of Directors will be the Officers that are elected annually.
Officers shall be elected annually each May and shall serve for a term of two years unless re-elected. Directors are elected for a two-year term as well. There are no limits on re-election for consecutive terms.
In the event of any resignation by an officer, the Board of Directors shall appoint his/her replacement.
If at any time a Board member’s standing, character, or activities in the program or community become questionable the Board has the right to call a Special meeting concerning the person or persons in question. The Board will meet privately behind closed doors to discuss the issues at hand. Next the person in question will come before the board to speak and answer questions. The Board will then vote to keep or remove his/her from the Club.
ARTICLE VI – DUTIES OF OFFICERS
The RABC Board will be made up of the following members and operate according to the organization by-laws:
? Vice President
? Director of Membership/Communication
President. The President shall:
? Lead monthly meetings by developing an agenda and maintain orderly operation during each session
? Conduct the affairs of the Boosters and execute the policies established by the Board.
? Communicate to the Board such matters as deemed necessary, and make suggestions that promote the welfare and achieve the objectives of the Boosters.
? Act on behalf of the Board, with their approval on matters of contracts, leases, and purchases in the name of the Boosters.
? Investigate complaints, irregularities, and conditions detrimental to the Boosters and report to the Board as necessary.
? Present a report of the condition of the Boosters at the Annual Meeting.
Vice President. The Vice President shall:
? Perform any duties as requested by the President
? Preside at meetings in the absence of the President
Secretary. The Secretary shall:
? Be responsible for recording the activities of the Boosters and maintain appropriate
files, Board list, membership records, minutes, and mailing lists.
? Perform such duties as are incident to the office of Secretary.
? Distribute minutes of the meetings within seven (7) days of past meeting.
? Conduct all correspondence not specifically delegated in connection with said
meetings and is responsible for carrying out all orders, votes and resolutions not
? Notify members of their election or appointments.
? Perform all duties as are herein set forth, and such duties as are incident to the office of Treasurer.
? Keep records for the receipt and disbursement of all monies of the Boosters, approve
all payments from allotted funds, and draw checks therefore in agreement with
policies established by the Board. All checks shall be signed by the Treasurer and/or
Directors of Membership/Communication shall:
? Be responsible for promoting RHS Booster Membership.
? Maintain membership roster, processes applications and reconciles membership
? Be responsible for maintaining the RHS Booster Website
? Be responsible for all other communications of Booster actions as requested by the
ARTICLE VII – BOARD OF DIRECTORS
The Board of Directors shall be the governing body of the Club whose responsibility includes receiving funding requests, evaluating, prioritizing and presenting said requests to the general membership for approval.
The Board of Directors shall consist of the Officers and Directors of the Club. The Principal (or his designee), the Assistant Athletic Director and the RHS Athletic Director shall serve as ex-officio members.
A minimum of one-half persons of the Board of Directors shall constitute a quorum at meetings. The President may call special Meetings. All members must be contacted if a Special Meeting is called.
All Board of Directors members are required to attend meetings regularly. Any member who will be absent is responsible to notify the President or Secretary of their absence.
ARTICLE VIII – STANDING COMMITTEES
Rustburg Athletic Booster Club members in good standing are expected to serve on Club Committees.
Any member of the RABC can volunteer to chair committees. Each appointed Chairperson shall be appointed and approved by the Board of Directors.
1. Concession Committee- The purpose of this committee is to organize and assign concession workers as well as plan out and budget for items to be sold.
2. Marketing Committee- The purpose of this committee is to be design and bid out various items to be sold by the RABC. This committee will also be responsible for assigning who will be selling items at various events.
3. Athletic Program Committee- The purpose of this committee is to create, organize, and secure paid sponsorship of all ads for our athletic program. The Committee chair will provide the Treasurer a complete mailing list for billing no later than the September meeting. This committee will also be responsible to obtain necessary publicity by ways of news media or other means available to properly publish al club events or projects.
4. Fund Development Committee- This committee will be responsible for all projects that are developed for fund raising. This committee will develop future fund raising activities and will coordinate and schedule events.
5. Nominating Committee – The purpose of this committee is to bring a proposed slate of officers to the designated meeting. The President shall direct the appointment of the Nominating Committee at each March meeting. This committee must consist of a minimum of one and maximum of three Board of Directors and a maximum of five.
The Board of Directors has the right to create additional committees as needed.
ARTICLE IX – MEETINGS
Meetings of the Athletic Booster Club shall be held each month at Rustburg High School. Meetings will be conducted on a designated day during the second week of each month beginning at an agreed upon time. Meeting dates and times may be changed when deemed necessary in accordance with other school activities.
The Club will not conduct meetings in the months of July and December.
Annual membership meetings will coincide with the May Club meeting at the Rustburg High School.
The new Club year will begin operation in June and end in May. Financial audit of the Club’s books will be conducted yearly in May, and the Board will be presented with a yearly detailed report at the June meeting.
The June meeting will be designated to outline budget goals for the next operating year. The Clubs by-laws will be reviewed and revised yearly at the June Meeting.
The President or a majority of the Board of Directors may call a Special meeting. A quorum of the Board of Directors is required for a Special meeting.
ARTICLE X – PARLIAMENTARY AUTHORITY
“Roberts Rules of Order Newly Revised” shall govern the Club in all cases in which they are applicable and in which they are in conflict with the by-laws.